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Warragul Toyota Privacy Policy
The information that you provide to Warragul Toyota shall be used for purposes of administration, warranty and the on-going maintenance and mechanical servicing of your vehicle.
Warragul Toyota will not disclose personal information about an individual for any other purposes than the purpose for which it is collected unless there is a reasonable expectation by the individual that Warragul Toyota shall use or disclose the information for another purpose.
Warragul Toyota shall take all reasonable steps to ensure that personal information collected is accurate, complete and up-to-date and also protected from misuse, loss or unauthorised access or disclosure.
On request, Warragul Toyota shall provide an individual access to the information held in relation to themselves by allowing the individual to inspect records, take notes or by providing a photocopy or printout. However, there are a limited number of situations where Warragul Toyota may deny an individual access to the personal information Warragul Toyota holds about them (see National Privacy Principal 6 – Access & Correction).
Wherever it is lawful and practicable, Warragul Toyota shall give individuals the option of not identifying themselves when entering into transactions with the organisation.
Warragul Toyota shall not collect sensitive information about an individual unless:
the individual has consented; or
the collection is required by law; or
meets other requirements as set down in National Privacy Principals
#10 – Sensitive Information.
Any requests for access will be taken to the Management Committee and you will be advised within 48 hours regarding the outcome of your request.
OneToyota Network
Warragul Toyota is part of the OneToyota network of Toyota organisations in Australia (each a OneToyota organisation), comprising:
- authorised Toyota dealers in Australia;
- Toyota Motor Corporation Australia Limited;
- Toyota Finance Australia Limited;
- Aioi Nissay Dowa Insurance Company Australia Pty Ltd trading as Toyota Insurance; and
- Toyota Western Australia (comprising Prestige Motors Pty Ltd as trustee for the Prestige Toyota Unit Trust and Eastpoint Pty Ltd).
Warragul Toyota and other OneToyota organisations collect and share with each other customer and guest information, including data collected from Connected Services, to provide you an integrated OneToyota guest experience, such as allowing you to be known across the network regardless of which OneToyota organisation you deal with and to provide you with products, services, information and assistance, respond to your enquiries and help keep your information up to date. Your information may be disclosed to OneToyota network service providers in Australia and overseas for these purposes.
For more information about how Toyota Motor Corporation Australia Limited and Toyota Finance Australia Limited handle your information, please see their combined Privacy Policy at www.toyota.com.au/privacy. The privacy policies of Toyota Insurance and Toyota Western Australia are each also available at that address.
OneToyota Marketing
OneToyota organisations may send you marketing to inform you about products or services, special offers, promotions and events that may be of interest to you. These marketing communications may include joint promotions with promotion partners, and may be sent to you using any contact details provided by you, such as post, phone, email or SMS.
Please note that each of the OneToyota organisations are separate organisations. If you do not wish to receive marketing from one organisation, you can let that organisation know at any time using the contact details in their privacy policy (available on their website or www.toyota.com.au/privacy) or using the “unsubscribe” or other opt-out function offered by the organisation.
Your consent to receive marketing from a OneToyota organisation will be deemed to be ongoing if you do not opt out when you are offered the opportunity to do so, or unless and until you advise the relevant organisation otherwise.
OneToyota
Warragul Toyota (“Dealer”) collects and shares with other organisations in the OneToyota network* your information to provide you an integrated guest experience across the network regardless of which OneToyota organisation you deal with. Further, Warragul Toyota and other OneToyota organisations may use the information in this form to send you marketing and information about Toyota products, services, special offers, promotions, surveys and events that may be of interest to you (unless and until you advise the relevant organisation otherwise). If you do not wish to receive these communications, please let the relevant organisation know using contact details provided in their privacy policy or opt out using means provided in each marketing communication. Entrants’ information may be disclosed to OneToyota service providers located within Australia and overseas for the purposes above.
You also agree to the Dealer sharing that information with other organisations in the OneToyota network* so that OneToyota can provide you an integrated guest experience across the network. Further, Warragul Toyota and other OneToyota organisations may use the information in this form to send you marketing and information about Toyota products, services, special offers, promotions, surveys and events that may be of interest to you (unless and until you advise the relevant organisation otherwise, or opt out using means provided in each marketing communication). If you do not wish to receive these communications, please let the relevant organisation know. Entrants’ information may be disclosed to OneToyota service providers located within Australia and overseas for the purposes above.
Your personal information will be handled in accordance with the Dealer Privacy Policy available at https://www.warragultoyota.com.au/privacy-policy and the privacy policies of the other OneToyota organisations that deal with you (if any) available at www.toyota.com.au/privacy. These privacy policies contain information about how you can access or correct your information or make a privacy complaint.
* OneToyota comprises: authorised Toyota dealers, Toyota Motor Corporation Australia Limited, Toyota Finance Australia Limited, Aioi Nissay Dowa Insurance Company Australia Pty Ltd trading as Toyota Insurance, and Toyota Western Australia (comprising Prestige Motors Pty Ltd as trustee for the Prestige Toyota Unit Trust and Eastpoint Pty Ltd)
TOYOTA DEALER WEBSITE POLICY
1. PURPOSE
The purpose of this policy is to define Toyota Motor Corporation Australia Ltd’s (‘TMCA’) requirements for Toyota Dealer Websites.
This policy is necessary to ensure that Toyota customers relate to the Toyota experience and reinforce Toyota’s position as Australia’s leading new vehicle franchise.
2. GENERAL
This policy is effective immediately.
A Toyota Dealer’s website, like any other part of the Toyota Dealer’s business, is subject to and must at all times comply with the Dealer Agreement and all Manuals, including policies
and procedures issued by TMCA.
3. DEFINITION
For the purpose of this document, the word Toyota shall refer to all Toyota franchises and all Toyota products, including Toyota passenger vehicles and Toyota commercial vehicles and parts and accessories authorised by TMCA for use in conjunction with Toyota vehicles.
4. POLICY
Toyota dealers have their own websites. These websites are separate from the Toyota.com.au website which is owned and operated by TMCA.
To ensure that the dealer’s attention is focused on the objectives of Toyota and on giving maximum attention to the satisfaction of Toyota customers, this policy establishes the standards which the Toyota dealer must meet with regard to their website.
These standards are designed to ensure that Toyota is clearly and exclusively displayed as the website brand, to ensure the website does not make reference to any other business operated by the Toyota dealer, and to provide customers with accurate and appropriate details to enable them to make an informed decision when choosing or purchasing a Toyota vehicle, service or parts.
4.1. DOMAIN NAME and URL
The domain name and all URLs related to that domain name must be based on the Dealer’s approved trading name and conform with the Toyota Trading Name Policy – i.e. they must contain the word Toyota and meet all other requirements stipulated in the Toyota Trading Name Policy.
The domain name and URL must conform to the following standard: www.[dealershiptradingname].com.au
If the Toyota Dealer wishes to depart from the above standard, it must seek TMCA’s written approval which may be given or withheld by TMCA in its absolute discretion. Domain names and URLs which contain any of the following will not be approved:
.net, .org, .edu, .co, or use of the word “motorgroup”.
4.2. DEALER CONTACT DETAILS
Dealer contact details must be included in Dealer websites, and must clearly indicate how a customer can contact the Toyota dealership by phone, fax, email, or in person. The instructions must not lead to, or include details of, any other motor vehicle franchise or other business operated by the Toyota dealer.
These details must be up-to-date at all times, including staff names, and any changes in them must also be communicated to TMCA. Special instructions regarding parking and location should also be provided, to assist customers visiting the dealership.
Should a dealer provide the ability for customers to log requests via their website, the dealer must have a documented process for actioning such requests.
4.3. MULTI-FRANCHISE ISSUES
Dealership photos displayed on the Website must meet the Toyota Multi-Franchise Policy – that is, the website must be Toyota specific and relate to the Dealer’s Toyota franchise only. Included in this is the requirement that the site must not include prominent pictures of any other franchise.
4.4. PRODUCT INFORMATION
Product information included on dealer websites must be current at Retail Date for new products, and up-to-date at all times for all other models. The source of this information is the Toyota Marketing extranet (marketing.toyota.com.au) and information must be as current as that site.
Images of vehicles must be as authorised by TMCA, and must be only of models available for retail in Australia (Australian model).
The Dealer must only fit, sell or promote parts & accessories that are sold or approved by TMCA. The Dealer is reminded that their Toyota website must only advertise or provide information in respect of such genuine or approved parts and accessories.
4.5. GENERAL CONTENT
The following are minimum requirements for each dealer website:
Toyota logo on every page
Dealership contact details
Search capability
Site Map
Privacy Statement and Terms & Conditions must be shown.
From time to time, Toyota may specify design or technical requirements for Dealer websites, which it will publish to the dealer network. Such requirements must be adhered to where specified.
5.0. SITE FUNCTIONALITY
A minimum of 85% website up-time must be achieved, to minimise disruption to customers.
5.1. What information do we collect and hold?
Remarketing: We use Google Adwords Remarketing to advertise our products and services online. Third party vendors, including Google, use cookies to display relevant ads based on your past visits to our website(s). Google Remarketing allows us to tailor our marketing to better suit your needs and display ads that are relevant to you. We respect your privacy and any data collected will be used in accordance with this privacy policy, Google's privacy policy or the privacy policy of other remarketing services that we may use.
6.0. LINKS
Links to sites for other motor vehicle Franchises are not permitted. Other links must be approved by TMCA.
Warragul Toyota is an organisation that is bound by the National Privacy Principals under the Privacy Act 1988. A copy of the National Privacy Principals can be obtained from the Office of the Federal Privacy Commissioner.